Sasol launch initiative to conduct nationwide contract portfolio pilot to improve workflows
Sasol identified the need for a contract administration overhaul following a time-and-motion study that revealed excessive manual workload in its commercial teams.
Activities like tracking CEs, checking governance compliance, and compiling reports were taking up disproportionate time – especially across regional offices.
Procurement and Selection
Sasol launched a competitive procurement process, evaluating both bespoke and off-the-shelf solutions. Critical requirements included:
- Alignment with NEC3/4 contract workflows
- Security and audit compliance (including cyber security standards)
- Usability for both experienced NEC users and novices
- Real-time portfolio-wide visibility
- Customisability to SASOL’s unique governance and reporting needs
Pilot Rollout:
Sasol began a six-month pilot in November 2024, onboarding nearly 100 users across capital projects. Digital Beehive tailored Contract Bee to SASOL’s governance structure, document controls, and role-specific workflows.
Key Benefits Realised:
- Live reporting transformed progress meetings, allowing project managers to view commercial health indicators across multiple contracts at a glance — without needing status briefings from commercial officers.
- Improved governance and discipline, with audit-ready records and locked-down workflows that eliminate errors in clause references, pricing logic, and approval trails.
- Strong user adoption was achieved through a “pull, not push” strategy. Project teams quickly saw how much time the platform saved them and how much easier it was to manage deadlines, alerts, and contract data in one place.
- Positive behavioural change: Portfolio leaders now use Contract Bee data to identify response bottlenecks and underperforming teams — enabling targeted interventions.
It’s not just digital – it’s intelligent. It helps ensure compliance, saves time, and reduces duplication of effort. It’s a game-changer for our commercial discipline.
Sasol
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